FundraiserMap

THE FUNDRAISERMAP SAVINGS CALCULATOR

Same team.
More possibilities.

Less time on the rota.
Fewer miles on the road.

See what that could be worth to your team.
A few figures. An estimate you can make your own.

Find your potential saving

A SMALL CHANGE ADDS UP

What could your team save?

Updates as you go

A typical working week

Start with the example, then make it yours.

people

People travelling to venues.

miles

Paid vehicle miles, there and back.

hours

Total office time across your team.

£/ hour

Average cost of the people planning.

Fine-tune the assumptions5 days/week · 48 weeks/year · 55p/mile

£

55p is HMRC's approved rate from April 2026, not a required one. Use what you actually pay. For car sharing, divide paid vehicle miles between the people sharing. Enter zero miles if you don't pay for travel.

25%

Your assumption, not a measured FundraiserMap result.
Move the slider to explore a different outcome.

YOUR POTENTIAL TRAVEL SAVING
–per average month

Paid mileage only, before software fees.
Office time is shown separately below.

– hours freed up– in planning time
– fewer miles– in travel costs
Current estimated travel cost–
With your 25% reduction–

Time value + mileage, per average month.

Try it on your team

Time freed up is extra capacity, not a guaranteed payroll saving, so it is deliberately kept out of the figure above. Actual results depend on your routes and rota.

Just an estimate. Your venues tell the real story.

THE THINKING BEHIND THE NUMBER

Simple inputs.
Clear assumptions.

Pairing people with closer venues can reduce travel. A quicker weekly rota can free up your office team's time. This calculator counts the mileage as a saving and shows the office time separately, using the reduction you choose.

How the estimate is worked out

Annual mileage cost = fundraisers × daily paid round-trip miles × working days per week × working weeks × cost per mile.

Annual planning time value = total rota hours per week × working weeks × planner hourly cost. Rota time is for the whole office team, so it isn't multiplied by the fundraiser count.

Potential travel saving = mileage cost multiplied by your chosen reduction. The same percentage is applied to rota time to show the hours freed up, but that time is reported separately as capacity and is not added to the saving.

Monthly figures are annual totals divided by 12, not a four-week month. Results are rounded for display; calculations use the unrounded figures.

This is an illustrative scenario, not a route analysis or a savings guarantee. Software fees, setup costs, tax, hotels, public transport and fundraising wages are excluded. Freed planning time only becomes a cash saving if paid working hours or other costs actually reduce.